Document management
Upload contracts, offer letters, NDAs, and certifications to each employee profile. Documents are searchable, version-controlled, and access-restricted. When an audit asks for a signed contract, you find it in seconds.
HR & employee management
HR software with one source of truth for your people.
Crew's HR and employee management brings every detail about your team into one place: profiles, documents, leave, attendance, and performance. Your team self-serves what they need, your managers approve in seconds, and you stop hunting through spreadsheets.
- Free to start
- Transparent pricing
- Built for modern teams
- AI-native by default
At a glance
What is Crew HR?
Crew HR and employee management is an HRMS for small and medium-sized businesses that keeps every employee record in one place: profiles with custom fields, documents, guided onboarding, and a live org chart. Employees update their details, view payslips, and request leave from the mobile app, and the same profile feeds payroll, time, leave, performance, and benefits.
Key facts
- Who it’s for
- Small and medium-sized businesses replacing HR spreadsheets, paper files, and chat-based approvals.
- Pricing
- Free to start, then priced in USD per employee per month.
- Solopreneur: Free forever
- Small Business: $6 per employee, per month
- Mid-Market: Custom volume pricing
- Platforms
- Web app, plus iOS and Android mobile apps for employees and managers.
- Core capabilities
- Employee profiles with custom fields
- Employee and manager self-service on mobile
- Searchable, access-restricted document storage
- Guided self-onboarding for new hires
- Live org chart and employee analytics
- Works with
- Crew payroll, Crew leave management, Crew performance management, Crew HR analytics, all on the same Crew employee profile.
- Last updated
USDnative
pricing, payslips, statutory deductions
Promptfirst
run workflows in plain English or your language
Freeto start
pay per employee per month when ready
Feature
Employee profiles with custom fields
Every employee gets a complete profile: personal details, employment history, salary structure, documents (ID, contracts, certifications), reporting line, location, and access permissions. Custom fields capture anything else your business actually tracks.
- Set up in minutes, not weeks
- Connected to the rest of Crew on one employee profile
- Works on web, iOS, and Android
Built for SMBs
Self-service for employees and managers
Employees update contact details, view payslips, request leave, and access policies from a mobile app. Managers approve leave, run team reports, and review performance without messaging HR. Routine HR requests stop landing in your inbox.
See Crew HR in a live demoEverything employee, everywhere.
Guided onboarding
New hires self-fill their profile, upload documents, accept the contract, and complete training checklists. The day they start, they're already in payroll, time tracking, and benefits.
Live org chart
Visualize your team structure live. As reporting lines change, the org chart updates automatically. It's useful for new hires, board reviews, and any moment someone asks 'who reports to whom?'
Employee analytics
Pre-built dashboards on team headcount, demographics, tenure, turnover, and leave usage. Useful for monthly reviews, board updates, and spotting issues like high turnover in a specific role.
Why it matters
One platform beats five disconnected tools.
The typical SMB software stack often looks like this: Excel for HR records, a separate biometric system, WhatsApp for leave approvals, paper for contracts, and a payroll spreadsheet. Each tool works on its own; together they're a daily friction tax.
Crew replaces that with one source of truth. The profile your HR person updates is the profile that runs payroll. The leave your employee requests is the leave that affects attendance. The performance review is attached to the same profile as the contract. Every system stays in sync because there's only one system.
Buyer's checklist
How to choose HR software for a growing SMB.
If you're evaluating HR software for the first time, the long feature lists most vendors publish make it hard to compare. Here's what actually matters for SMBs:
- Payroll fit: does it handle social security, pension contributions, and your bank?
- Biometric integration: does it work with ZKTeco or Hikvision out of the box?
- Mobile-first: your team will use it on phones, not laptops
- Self-service depth: every routine request your team can answer themselves is time you don't spend on email
- Transparent pricing: if a vendor won't show pricing, the answer is usually 'expensive'. Look for predictable USD pricing you can budget around
- Real support hours: when something breaks at 4 PM, you need help at 4 PM
Industries
Built for the way growing businesses work.
- Retail and multi-location businesses: different shifts, different sites, one HR system
- Manufacturing: biometric attendance, blue-collar payroll, statutory compliance
- IT and services: distributed teams, project-based work, performance management
- Healthcare: shift patterns, on-call, regulatory compliance
- Agencies and consultancies: billable time, project allocation
How it works
How does Crew HR work?
Step 1: Send the onboarding link
Employees self-fill their details, sign contracts, and upload documents. Most new hires complete onboarding in 15–20 minutes.
Step 2: Profiles populate everywhere
One profile feeds payroll, time, leave, performance, and benefits. Update once; every system stays in sync automatically.
Step 3: Run lifecycle events with a prompt
Promotions, role changes, transfers, and exits trigger the right downstream tasks across HR, payroll, and IT access.
Saved over 80 hours a year
“Payroll used to take at least one full day per month. We’re able to run payroll bi-weekly now, which takes us less than an hour each month.”
Syed Ali Rizvi
Founder, alphathree.co
Frequently asked
Crew HR questions, answered.
What is HRMS software?
HRMS (Human Resource Management System) software centralizes every employee process, including profiles, payroll, time, leave, performance, and benefits, in one platform. Crew is HRMS software built specifically for small and medium businesses.
How is HRMS different from HRIS?
HRIS (Human Resource Information System) typically refers to employee record-keeping. HRMS adds workflow features like payroll, time tracking, and performance management. Crew is closer to HRMS in scope, with a focus on simplicity for SMBs.
Does Crew replace my biometric attendance system?
No. Crew connects to your existing biometric system (ZKTeco, Hikvision, and most major brands), so attendance flows directly into HR records and payroll. You keep your biometric hardware; Crew does the rest.
Can employees update their own information?
Yes. Crew's self-service portal lets employees update contact details, view payslips, request leave, and access company policies from a mobile app. HR no longer fields routine update requests.
How long does it take to onboard a new employee in Crew?
New hires self-onboard through a guided flow that takes most employees 15–20 minutes. They upload documents, fill their profile, and accept policies. By the time they start, their profile is complete across all of Crew, including payroll, time, and benefits.
Can I customize what fields I track per employee?
Yes. Crew supports custom fields for any data your business actually tracks, such as emergency contacts, assigned equipment, or training certifications. Custom fields appear in reports too.
Is my employee data secure with Crew?
Crew uses encryption in transit and at rest, role-based access controls, and audit logs of who accessed what data. Sensitive information is restricted to authorized roles. For specific compliance questions, contact our team.
Related Crew modules and resources
One platform for payroll, HR, time, leave, performance, and benefits.
Related modules
Crew payrollRun payroll in minutes with automated payslips, statutory deductions, and bank transfer files.
Crew leave managementLeave requests, approvals, balances, and public holidays on one screen.
Crew performance management360-degree appraisals, OKRs, and continuous feedback connected to pay reviews.
Crew HR analyticsLive dashboards on headcount, payroll cost, attrition, and attendance.
Crew by business size
- Crew for solopreneurs
Everything one person needs to pay themselves compliantly.
- HR and payroll for small businesses
Predictable, transparent USD pricing. Free to try, no annual commitment.
- HR and payroll for mid-market teams
Volume pricing in USD, named CSM, structured rollout, SLA-backed support.
Compare and see it live
- Crew vs Excel for HR records
Why HR spreadsheets stop scaling and what an HRMS replaces.
- Compare Crew with other HR and payroll software
Side-by-side comparisons on pricing, features, and support.
- Book a demo of Crew HR
See it running on your own team structure in a short call.
See if Crew fits your business.
Start free. Add a few employees. Run a payroll. Decide for yourself.