Leave management
Crew's leave management system replaces email chains, WhatsApp approvals, and spreadsheet tracking with one workflow your team will actually use. Employees request leave from their phone; managers approve in seconds; balances update automatically.
At a glance
Crew leave management is a leave management system for growing businesses. Employees request time off from their phone after seeing their balance, managers approve with team conflicts in view, and Crew tracks accruals, carry-forward, and public holidays automatically. Unpaid leave flows into payroll without manual reconciliation.
USDnative
pricing, payslips, statutory deductions
Promptfirst
run workflows in plain English or your language
Freeto start
pay per employee per month when ready
Feature
Configure as many leave types as your business needs: annual, sick, casual, maternity, paternity, bereavement, religious, or study leave. Each type can have its own accrual rules, eligibility periods, and approval workflows.
Built for SMBs
Define who approves which leave type: a single approver, two-tier (manager and HR), or custom rules. Approvers see the request, the employee's balance, and any conflicts (other team members already on leave) before deciding.
See Crew leave management in a live demoCrew tracks each employee's balance per type, accrues new leave automatically based on your rules, and handles year-end carry-forward (capped, lapsing, or unlimited). Balances appear on payslips and in the self-service portal.
Crew preloads your country's public holidays, including movable holidays, and adjusts annually. Public holidays are excluded from leave calculations automatically.
Managers and HR see a team calendar showing who's on leave when. Useful for scheduling, project planning, and noticing patterns, like everyone trying to take the last week of December off.
The whole flow works on mobile. Employees request, managers approve, and HR oversees from their phones. No more leave requests stuck in someone's inbox while they're traveling.
Why it breaks
Up to about 10 employees, leave management runs on goodwill and memory. Past that, it breaks in predictable ways. Someone takes leave the manager forgot they approved. Two key people are out the same week. Year-end balances are wrong because nobody's been counting.
Crew fixes this without making it bureaucratic. Employees see their balance before they request. Managers see who else is out before they approve. HR sees the full picture without being copied on every email.
Day-to-day fixes
Manager calendars sync automatically. Approved leave appears on the calendar the moment it's approved. No surprise absences.
Balances update in real time as leave is approved or carried forward. Employees can see their current and forecasted balance any time. Year-end disputes drop to near zero.
When an employee requests leave, Crew shows the manager who else is already approved off during that period. Conflicts surface before approval, not after.
New leave types are added in minutes. Apply to all employees or specific groups (full-time, by location, by role). Employees see new types instantly in self-service.
Local-first
Growing businesses have specific leave realities most tools don't handle gracefully. Crew handles them out of the box.
How it works
Annual, casual, sick, parental, maternity, bereavement: set rules, accruals, and carryover for each. Most SMBs configure 4–6 leave types out of the box.
Each request shows the employee's current balance and routes to the right approver based on the org chart. Documents like medical certificates attach in the same flow.
Approved leave updates accruals in real time and unpaid days flow to payroll automatically. Year-end carry-forward and lapse rules apply on schedule.
Saved over 80 hours a year
“Payroll used to take at least one full day per month. We’re able to run payroll bi-weekly now, which takes us less than an hour each month.”
Syed Ali Rizvi
Founder, alphathree.co
Frequently asked
A leave management system automates the end-to-end leave process for employees: requesting time off, getting approvals, tracking balances, and carrying forward unused leave at year-end. Crew is leave management software built specifically for small and medium businesses.
Unlimited. Most SMBs configure 4–6 leave types: annual, sick, casual, maternity, paternity, and one or two religious or special types. Each type has its own accrual rules, approval workflow, and balance tracking.
Yes. Crew preloads your country's public holidays each year, including movable holidays that change dates annually. Public holidays are automatically excluded from leave calculations.
Yes. You can set different leave entitlements per employee category (permanent, contract, probation), per location, per role, or per individual employee. Crew applies the right rules automatically.
You define the approval workflow per leave type: a single approver, two-tier (manager and HR), or custom rules. When an employee requests leave, Crew routes it to the right approvers and shows them the employee's balance and any conflicts before they decide.
Yes, if your policies require it. Leave is connected to payroll through Crew's unified employee profile. Unpaid leave automatically deducts from gross pay; sick leave and other paid leave stay neutral. The connection means no manual reconciliation between leave records and payroll.
One platform for payroll, HR, time, leave, performance, and benefits.
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Crew payrollRun payroll in minutes with automated payslips, statutory deductions, and bank transfer files.
Crew HREmployee profiles, documents, onboarding, and self-service in one HRMS.Everything one person needs to pay themselves compliantly.
Predictable, transparent USD pricing. Free to try, no annual commitment.
Volume pricing in USD, named CSM, structured rollout, SLA-backed support.
Side-by-side comparisons on pricing, features, and support.
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